You’ve been invited to a meeting in your company, and you don’t know why you’ve been chosen. This is the time to put your best foot forward and prove your worth.
Attending meetings is a crucial part of building a successful workplace. Meetings offer direction and solve problems through brainstorming. People hate unproductive meetings. You are busy enough with regular work, why add a boring and unproductive meeting to it. Before you complain that your next meeting is unproductive, you should ask yourself questions before attending any meeting.
Most employees judge their value based on the number of meetings they have attended in an organization. If you only knew that it is not about the number of meeting invites sent to your email. The impact those meetings had on your workflow contributed to the growth of your company.
You’ve had your fair share of utterly time-wasting meetings. Still, you can’t deny that there have also been beneficial meetings that have given you a chance to prove your worth in your organization, created headway for your career, and helped execute difficult projects seamlessly. If you want a smooth meeting, then you’ll need to plan questions to ask yourself before you attend any meeting.
The meeting takes time; why let a bad meeting steal your time. If you are investing your time in a meeting, it has to be a worthy one. You’ve sparked new ideas, spearheaded smooth decision-making processes, and inspired constructive conversations.
On days like these, you feel you’ve hit the jackpot. On other days, you end a groan-worthy meeting feeling disappointed after an unproductive sit-down. If you don’t have questions to ask yourself before you attend any meeting, then you might be in for a flop.
With remote working, zoom meetings, and long brainstorming hours, there seems to be no energy left to focus on your actual work. So, you would rather avoid a meeting than have your time wasted.
The reason most meetings are terrible is that people are unprepared. You haven’t bothered to understand why you attended the meeting or tried to picture a desirable outcome from the meeting. Even worse, you never seem to find the courage to step up and take control when a meeting is going south.
If you want to achieve a positive result at every meeting you attend, here are questions to ask yourself before you participate in any meeting.
3 Important Questions to Ask Yourself Before You Attend Any Meeting
#1. What Type of Meeting Are You Attending?
This is an important question to ask yourself before you attend any meeting. Meetings can take any form; know the meeting you are attending before dedicating your time to it, so you know how to prepare for it.
Here are some forms a meeting can take:
Consulting: for a consulting meeting, the chairperson or manager seeks the input of various experts about a topic or project.
It could either be to develop a tactic, strategy, or new ideas. These tactics, ideas, and strategies would then be deliberated upon to generate an outcome.
This type of meeting forms the basis of developing new company policies and a roadmap to executing company projects.
Problem-solving: when a project seems difficult, problem-solving meetings are the best. If you and your team are experiencing problems while executing a project, a problem-solving meeting makes it easier. With a team effort, you and your team members can make a work plan to execute the project.
Informational: most meetings are informational; they are meant to disseminate information and new company policies to you and your team.
During the meeting, there will be time for members to ask for clarification about things they can’t understand and discuss how best to carry out a given task.
#2. Who Is Attending?
Some questions to ask yourself before you attend any meeting include attendance. Part of preparing for a meeting is knowing who you would be attending a meeting with.
Whether it’s a virtual meeting, conference meeting, or a one-on-one meeting, have an idea of the people you are going to spending your time with, understand their preferences so you can discover the best way to approach a topic with them.
If it’s a pitch meeting, it is even better to research the attendees. You will know what to say and how to say it. Check their social media profile, including LinkedIn, so you know what they are bringing to the table.
Difficult issues can cause obstacles during a meeting, but when you’ve done your research well, you will not only decrease the time spent during a meeting but you will have a clear agenda for a meeting.
When you research the attendees, you will be able to consider potential obstacles during the meeting. If you are moderating a meeting, researching attendees helps you set standards of conduct before the meeting starts.
#3. Have You Prepared the Materials and Equipment You Will Need?
What’s the point of the meeting? This also includes some questions to ask yourself before you attend any meeting. Once you can answer this, you will have a clear picture of what you want to achieve with the meeting.
For some meetings, you will be provided with pre-reading materials to read through in detail before the meeting. In this case, before the meeting:
- Take time to read through all documents before attending. If you are heading the meeting, ensure you send out all pre-reading materials before the meeting.
- If you are presenting, prepare your presentation and solve all technical issues before the meeting.
- Ensure that your presentation and materials are engaging enough to maintain their attention span. If your presentation is not interesting enough, then there’s no point in your attendance in the first place.
- Tap into whatever inspires you when preparing for a meeting; this will help you prepare better.
- Decide what topic to discuss and its relevance to the meeting to get the best result.
While these questions to ask yourself before you attend any meeting are crucial, it is also essential to review your performance and what you achieved in the meeting.
Whether it’s a board meeting, formal or virtual meeting, you’ve been invited to a meeting because your contribution might be vital; now it’s time to make the best of it.